Rules regarding protection of personal data
1.How we process personal data
Kilpatrick Townsend & Stockton Attorney KB (the “Law firm”) is the Personal Data Controller with regard to personal data of contact persons which we process in connection with assignments or which we otherwise process when client assignments are prepared or administered. You are not required to provide personal data to us. However, if we do not receive certain personal data, we cannot accept an assignment as we cannot carry out the required conflict and anti-money laundering checks.
We process personal data in order to carry out mandatory conflict checks and (where applicable) anti-money laundering checks, to perform and manage client assignments, to safeguard your interests as well as for accounting and billing purposes. This data is processed in order for the Law firm to fulfill its agreement with you as client and its legal obligations.
The data can also be processed for business and methodology development, market analysis, statistics and risk management. The data processed for the purpose of developing and analyzing the business is processed on the basis of our legitimate interest to develop the business and to communicate with our contacts.
2. Transfer of personal data
Personal data may be transferred between the Law firm’s group of companies for the purpose of performing conflict checks and money laundering checks, for information and knowledge exchange and for resource allocation. We will not disclose personal data to third parties other than when (i) it is specifically agreed between the Law firm and you, (ii) it is necessary within the scope of a given assignment in order to safeguard your rights, (iii) it is necessary in order for us to fulfil a statutory obligation, comply with a decision of a public authority or a court of law; or (iv) if we engage an external service provider who performs services on our behalf. The data may be transferred to courts, authorities, counterparties and counterparties’ counsel if necessary to safeguard your rights.
3. How your personal data is saved
In accordance with the Law firm’s obligation under the Swedish Bar Association Code of Conduct, personal data is saved for a period of ten years from the date of completion of the assignment or for a longer period if required by the nature of the assignment. Data processed for the purpose of developing, analyzing and marketing the Law firm’s business is saved for a period of six months after the last contact has taken place. If you unsubscribe from newsletters or similar, the information will be deleted immediately.
4. Your rights as a client
You have the right to request what personal data the Law firm processes about you (free of charge). We will correct or delete data that is incorrect or restrict the processing of such data, at your request or on our own initiative. However, in certain cases there is other legislation which restrains the Law firm’s ability to immediately delete your personal data. We are obliged to save parts of your personal data for a certain period of time in order to comply with legal requirements, such as accounting, anti-money laundering and fraud or with regard to statute of limitations. Further, you have the right to request that your data is not processed for direct marketing purposes. In addition, you have the right to receive your personal data in a machine-readable format or, if technically possible, to instruct us to transfer the data to a third party. If you are dissatisfied with our processing, you can file a complaint with the supervisory authority, which in Sweden is Datainspektionen (www.datainspektionen.se). You can also contact the supervisory authority of the country in which you live or work.
The Law firm is an international law firm, and data is transferred to the United States by means of so-called model clauses. The model clauses guarantee the protection of personal data.
Contact us via ComplianceSTK@kilpatricktownsend.com or the address below if you have any questions regarding our personal data processing.
Kilpatrick Townsend & Stockton Advokat KB
Box 5421, 114 84 Stockholm
Telephone: 08-505 646 00
Org. no: 969676-8705